Handing over to your successor

This is the week a club most often loses its software. Somebody steps down, the login was theirs, and the next person starts a spreadsheet because it is easier than asking.

Twenty minutes of handover prevents it.

Before the AGM

Close the financial year once the books are done, and let your Revisorin sign off. A closed, audited year is the clean line between one treasurer and the next — and your successor inherits a position rather than an argument.

Print the two reports for the folder. Export the journal with its receipts; that file is the club’s and does not depend on Flok existing.

On the day

1. Invite your successor under Users, with the role they need — Admin for a president, Kassier/in for a treasurer.
2. Have them sign in once while you are both in the room. It takes a minute and removes every “it did not work” email in January.
3. Hand over nothing else. No password, no shared login. They have their own.

Afterwards

Remove the person who has stepped down, under Users. Their account still exists — they may be in another club — they simply no longer have access to yours.

Caution

Do not share a login between committee members, however convenient it looks. Everything in Flok records who did it: who posted an entry, who closed the year, who sent a newsletter. A shared login makes that record useless on exactly the day you need it.

What your successor should read first

• Your first week with Flok
• Set up Finances, if they are taking over the books