Close the year, and the audit

Before you close

Open Finances → Journal and choose to close the financial year. Flok first shows what is worth a look — entries with no receipt, bank lines nothing has been decided about.

These are prompts, not blocks. You can close anyway, and sometimes that is the right call.

What closing actually does

• Nothing more can be posted into that year. Corrections from then on are dated in the following year
• The closing balances become the opening balances of the new year
• The result goes into the club’s funds, and the income statement starts at zero
• Your auditor gets read access to the closed year

The audit

Your Revisorin opens Finances → Audit. She sees every entry with its receipt, ticks off what she has checked, and leaves a remark where something needs explaining. You see those remarks and can answer them directly.

Her progress is saved. She can do an hour on three evenings, which is how this actually happens in a club.

Flok also points out places worth a look: entries with no receipt, the same amount twice in quick succession, corrections posted from a later year, round cash amounts over CHF 500.

Note

Those are rules, not judgement. Flok is saying “this pattern is sometimes worth a question”, never “this is wrong”. Whether something is in order is the auditor’s decision, and the wording in the product is careful to stay on that side of the line.

When she is satisfied she records the result and signs off.

If you hand her a receipt afterwards, it is attached and visibly marked as late. The entry’s date, accounts and amount do not change — so a late receipt can never be a quiet edit.

Reopening a year

Until the audit is signed off, you can reopen the year yourself. You give a reason, it is logged, and your auditor sees it.

Caution

While the old year is open again, the following year is suspended and accepts no entries.

That reads as awkward until you see why: the new year’s opening balance is the old year’s closing balance. Reopen the old one and that number is no longer settled, so nothing can be built on top of it until you close again.