After the event

The hour after an event is the only time anyone will read an email about it. Flok keeps who actually came, so you can write to exactly the right people.

Say thank you

On the event, open its messages and compose one. Then choose who gets it:

Recipients	Who that is
Attended	The people you checked in
All ticket buyers	Everybody who bought, including the no-shows
No-shows only	Bought a ticket and never arrived

Those are three genuinely different messages. “Thanks for coming” to somebody who did not is the kind of small wrongness members remember.

You set the from name — “Vorstand” rather than a person — and a reply-to address, so answers reach the committee inbox and not whoever happened to send it.

Tip

Send yourself a test first. It is one click, and it is the only way to see what lands in their inbox rather than what it looks like in the editor.

The numbers

Attendance stays attached to the event. Next year you will know how many came, not how many said they would — which is the number that tells you how much food to order.

Export the list

Export attendees gives you the list as a file, and you choose the columns — including any custom fields you added to the booking form. Useful for a licence body, an insurer, or a caterer who wants names.

Sharing afterwards

The event’s public page stays up. It is a fine thing to link from a newsletter — photos, a thank-you, next year’s date — rather than letting the page go dark the moment the doors close.