Companies and families

Some of your members do not pay for themselves. A firm sponsors four employees; a household pays one family rate for five. Billing each person individually is wrong, and leaving them off the list is worse.

Setting one up

Open Companies and create the group. Give it:

• a name — the firm, or the household
• the rate that covers it, which carries how many people it includes
• a billing address and a contact

Then add its people from your member list.

What changes

The group gets one invoice. The people it covers are not invoiced personally — Flok leaves them out of your invoicing run, so nobody receives a bill for something their employer already paid.

Everything else about them stays normal: their own page, their own tickets, their own place in the directory, their own login to the portal.

Tip

This is the bit clubs get wrong on paper. A company membership is not one member with a bigger fee — it is several full members whose money arrives together.

When somebody leaves the firm

Remove them from the group. They become an ordinary member again and will be invoiced personally from then on. Their history stays with them.

More people than the rate covers

If a firm sends a fifth person on a rate that includes four, Flok will not pretend otherwise. Either move the group onto a larger rate, or invoice the extra person individually — both are legitimate, and your club decides which.

In your books

If you keep books in Flok, the group’s invoice behaves like any other: money owed when you issue it, income when it is paid. One payment, not five.